GSTN Advisory: Accurate Entry of RR No./eT-RRs in the E-Way Bill System

Advisory No. 562 issued on December 18, 2024, provides detailed guidance on the accurate entry of Railway Receipt Numbers (RR No.) or eT-RRs in the E-Way Bill (EWB) system. This update follows the integration of the EWB system with the Freight Operation Information System (FOIS) of Indian Railways, allowing seamless tracking and validation of goods transported by rail.

1. Applicability of RR No./eT-RRs in the EWB System

Taxpayers involved in the transportation of goods through Indian Railways under the FOIS framework must ensure accurate entry of RR No./eT-RRs into the EWB system. This requirement is critical to maintaining consistency and avoiding discrepancies in goods tracking.

2. Updating Part-B of the EWB for Rail Transportation

For goods transported in multiple stages, such as from a factory to a railway station and then by rail, taxpayers must:

  • Use the Multi-Transport Mode option available on the EWB portal.
  • Select Rail as the mode of transport.
  • Enter the corresponding RR No./eT-RRs accurately when prompted.

This ensures proper documentation and tracking across all transportation stages.

3. Standard Format for RR Number/eT-RRs

To maintain consistency, RR numbers for FOIS must follow a standardized format:

Format: F<FromStationCode><RR No.>

Example:

  • Station Code: SJWT
  • RR No.: 123456789
  • Formatted RR No.: FSJWT123456789

Following this format minimizes errors during entry and validation.

4. Validation of EWB and RR No./eT-RRs

The EWB system validates entered RR No./eT-RRs against FOIS data in real time. If discrepancies or mismatches occur, the system generates an alert.

To avoid such issues:

  • Double-check the RR No./eT-RRs for accuracy before submission.
  • Resolve mismatches promptly to prevent delays in goods transportation.

5. Importance of Accurate Data Entry

Accurate entry of RR No./eT-RRs is vital for several reasons:

  • Ensures smooth tracking and verification of goods transported via Indian Railways.
  • Avoids unnecessary delays caused by validation errors.
  • Enhances transparency and operational efficiency.

6. Assistance and Support

For issues related to RR No./eT-RRs entry:

  • Raise a ticket with the GSTN support team for assistance.
  • Clearly mention the RR No./eT-RRs in your query for faster resolution.
  • Follow Indian Railways’ specific guidelines if you are an e-Demand customer under the FOIS system.

Key Takeaways

  • Accurate entry of RR No./eT-RRs is crucial for the validation and tracking of goods transported by rail.
  • The integration of the EWB system with FOIS enhances transparency and efficiency in rail transportation.
  • Taxpayers must comply with these guidelines to avoid potential discrepancies or delays.

For additional help, contact the GSTN support team to resolve any issues promptly.

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